[Accounts/Bookkeeper] Accounts/Bookkeeper scans the approved table summary — noting due dates —
and saves it in OneDrive.
Weekly payment monitoring and follow-up for local (AUD) payments now lives in its own task — see Payment
Monitor (Payables Report) below.
Payment Monitor (Payables Report)
WEEKLY · AUD & FOREX
Consolidates weekly payment monitoring for both local (AUD, via Julie) and FOREX (via Paul) payments into a
single report.
Payment Monitoring (AUD)
AT A GLANCE — AUD
1. [Accounts/Bookkeeper] Bookkeeper sends a weekly report of upcoming/due local (AUD) payments
2. [Accounts Administrator] Administrator gives the table + invoices to Julie for payment
3. [External/Other] Julie pays and notes it in writing on the invoice
4. [Accounts Administrator] Administrator scans the paid invoices into SharePoint
5. [Accounts/Bookkeeper] Bookkeeper enters the payment into MYOB and files it
[Accounts/Bookkeeper] Accounts/Bookkeeper sends a report of upcoming and due local (AUD) payments
once a week.
[Accounts Administrator] Accounts Administrator provides this weekly table to Julie (AUD) with the
relevant invoices for payment.
[External/Other] Julie usually makes the payment directly and notes it in writing on the invoice.
[Accounts Administrator] Once Julie has finished with the invoices, Accounts Administrator scans them
into SharePoint.
[Accounts/Bookkeeper] Accounts/Bookkeeper enters the payment into MYOB and files it in SharePoint.
Payment Monitoring (FOREX)
AT A GLANCE — FOREX
1. [Accounts/Bookkeeper] Bookkeeper sends a weekly table of upcoming/due FOREX payments to
Administrator
2. [Accounts Administrator] Administrator gives the table to Paul
3. [Accounts/Bookkeeper] Bookkeeper enters the payment into MYOB once remittance is known
[Accounts/Bookkeeper] Once a week, Accounts/Bookkeeper provides a table of upcoming and due
FOREX payments to Accounts Administrator.
[Accounts Administrator] Accounts Administrator gives this table to Paul.
– Normally no follow-up needed — Paul usually emails the remittance after paying.
[Accounts/Bookkeeper] Accounts/Bookkeeper enters the payment into MYOB (currency conversion now
known) and files it in SharePoint.
[Accounts Administrator] Exception: if the remittance hasn’t arrived and Accounts/Bookkeeper asks,
Accounts Administrator follows up with Paul.
Kevin can access remittance information directly if needed.