Fortnightly Payroll Payments EVERY FORTNIGHT AT A GLANCE 1. [Accounts Administrator] Administrator collects punch cards weekly, tallies hours 2. [External/Other] Payroll Officer enters the Wage Summary calculation 3. [External/Other] Julie reviews, signs, and pays 4. [External/Other] Payroll Officer scans the signed document 5. [Accounts/Bookkeeper] Excel + signed doc emailed to Bookkeeper 6. [Accounts/Bookkeeper] Bookkeeper processes the payrun in MYOB, files STP 7. [Accounts/Bookkeeper] Bookkeeper prepares the Super payment 8. [External/Other] Kevin approves the Super Direct Debit [Accounts Administrator] Every week, collects the punch cards near the door and tallies hours ahead of time into an Excel timesheet. [Accounts Administrator] Enters the hours to calculate wages, using the Wage Timesheet Summary Excel file as the reference. [External/Other] Payroll Officer enters the payroll information into the summary table for Wage Summary calculations, then prints it for Julie to review and approve. [External/Other] Julie reviews, signs the hardcopy, and makes the payment. [External/Other] Payroll Officer scans the signed document, named by pay period, and saves it to the folder. [Accounts/Bookkeeper] Payroll Officer emails the Excel file and Julie’s signed document to Accounts/Bookkeeper. [Accounts/Bookkeeper] Accounts/Bookkeeper enters the information into MYOB to process the payrun, then confirms it’s correct for STP and Superannuation. [Accounts/Bookkeeper] Once the payrun is filed via STP, Accounts/Bookkeeper prepares the Superannuation payment in MYOB, reflecting the latest STP submission. [External/Other] Emails Kevin the approved summary (Julie’s signed hardcopy) and confirms Super is ready to approve — Kevin double-checks the payrun and approves the Direct Debit payment in MYOB. Super runs on Direct Debit and there's only a 7-day window to pay it — it needs to be processed at the same time as the payrun, not queued for later.