• Follow any other instructions as per the email Once actioned, file it away into the respective folder — keeps the inbox tidy rather than letting handled emails pile up. Forex Payments – Paul WEEKLY · FOREX & FREIGHT AT A GLANCE 1. [External/Other] Tony emails FOREX/freight invoices to Bookkeeper & Jennifer 2. [Accounts/Bookkeeper] Bookkeeper summarizes invoices into a table 3. [Accounts/Bookkeeper] Bookkeeper emails table + invoices to Accounts Administrator 4. [Accounts Administrator] Administrator prints & gives to Paul for approval + due date 5. [External/Other] Jennifer enters the inventory purchase into MYOB 6. [Accounts/Bookkeeper] Bookkeeper scans & files the summary in OneDrive 1. Invoice Provision • Admin Purchasing (Tony) emails FOREX supplier and freight invoices to Accounts/Bookkeeper and Orders (Jennifer). • Assumed approved by Tony — confirmed by his signature or an email note. • Tony prints the invoices for record-keeping. 2. Invoice Summarization [Accounts/Bookkeeper] Accounts/Bookkeeper summarizes all received invoices into a table. 3. Approval & Due Date [Accounts/Bookkeeper] Once summarized, Accounts/Bookkeeper emails the table and invoices to Accounts Administrator. [Accounts Administrator] Accounts Administrator prints the summary table and invoices and gives them to Paul for approval and a due date. 4. Orders/Inventory (Jennifer) Entry [External/Other] After approval, Jennifer enters the inventory purchase into MYOB — including the foreign currency amount in the last line item of the table. 5. Documentation [Accounts/Bookkeeper] Accounts/Bookkeeper scans the table summary and saves it in OneDrive. Weekly payment monitoring and follow-up for FOREX payments now lives in its own task — see Payment Monitor (Payables Report) below.