Wage Subsidy
AS NEEDED
Winho takes part in the Wage Subsidy Program — the Recruitment Firm that placed the employee handles the
actual submission to Workforce Australia; Winho never submits anything directly.
• Employees hired under this program typically stay 3–6 months.
• The government subsidy is split roughly 50/50 across that period.
• If the employee leaves early, the subsidy is calculated pro-rata instead.
Step by step
[External/Other] Workforce Australia or the Recruitment Firm emails wage subsidy information and a
payment schedule.
– Save this in the employee's folder.
[Accounts/Bookkeeper] Once the schedule is reviewed and the Recruitment Firm submits the request,
you'll get a link for online approval (Wage Subsidy Agreement).
– Forward the link to Kevin along with the subsidy schedule and employment information.
[Accounts/Bookkeeper] After 3 or 6 months, Workforce Australia or the Recruitment Firm will request
payroll documentation (payslips, invoices) to process the subsidy.
– Create a Sales Invoice for the wage subsidy — check a previous invoice from that agency if unsure, since
agencies can be particular about invoice format.
– Provide the requested documents to the Recruitment Firm.
Before creating an invoice, double-check the Wage Subsidy Agreement Schedule for the actual amount due at
that milestone (e.g. $3,000 at 3 months, $3,000 at 6 months on a $6,000 total) — there's been a real instance
of a recruitment firm requesting an invoice for the wrong amount ($2,500 instead of the correct figure), so this
check matters.
Winho never submits anything directly to Workforce Australia, but they do email reminders fairly often. If one
comes through, check with the Recruitment Firm about what it's referring to and whether anything actually
needs actioning on Winho's end, rather than assuming.
If there's time, it's worth building a tracker for wage subsidy periods, wage increases, and claim due dates.