Winho Trading Accounting Operations Handbook — exported for reference / AI knowledge base use The accounting process, split by role. [Role tags in brackets] show who is responsible for each step — Accounts/Bookkeeper, Accounts Administrator, or External/Other (Julie, Paul, Tony, Jennifer, Kevin, etc.). 'Shared' means the step is jointly owned by both internal roles. Accounts / Bookkeeper Owns MYOB entry, payroll processing, reconciliation, BAS/IAS, and is the point every payment ultimately flows through before or after it's made. ON-BOARDING Tasks & Responsibilities OVERVIEW A day-to-day summary of what this role covers, before the detailed processes below. • Check emails, respond and action them accordingly • Document management and naming conventions (SharePoint) • Manage the payroll process end to end • Enter employee information into the accounting system • Enter timesheets and process payroll in the accounting system • Process superannuation in the accounting system • Manage the accounts payable process • Prepare weekly payables tables for Accounts Administrator to pay • Prepare weekly invoice tables for Accounts Administrator to approve • Email tables and summaries to relevant people (Accounts Administrator and AR team) • Remind and ensure monthly payments occur on time • Manage bank account reconciliation • Email Accounts Administrator for accounts-related information (e.g. credit notes, copies of remittance) • Manage the Wage Subsidy scheme • Prepare relevant information for the Accountant If you don't know something, check previous emails or ask Kevin via Teams. Communication (Microsoft Teams) SETUP • Sign in to Microsoft Teams — it's pre-loaded, just search for it in the start bar • Use email for work-related tasks • Use Teams for internal, informal communication (small talk) IT Access SETUP Set up and confirm access to the following: • Microsoft Teams • Outlook • MYOB • Adobe Reader MYOB • You'll be invited to MYOB by email — accept the invite. • Should already be pre-loaded; if not, download it: https://download.myob.com/arl/Current/MYOB_AccountRight.exe • Login: accounts@winhotrading.com.au — password is the same as your Microsoft login. If you need something urgently, contact Kevin on 0423 003 636. ■ Microsoft Teams ■ Outlook ■ MYOB ■ Adobe Reader Access to SharePoint/OneDrive SETUP • Accept the SharePoint invitation email • Open SharePoint online, search Sites → “Winho Trading General” • Star it to follow and pin it, open Documents, select Sync • The folders will begin syncing to your OneDrive Sites to add: • Winho Trading Accounts • Winho Trading General • Winho Trading Payroll & HR ■ Add Winho Trading Accounts ■ Add Winho Trading General ■ Add Winho Trading Payroll & HR Business Hours (7:30am to 4:00PM Sydney Eastern Standard Time) REFERENCE ■ Opening Office Hours 7:30AM to 4:00PM Sydney Eastern Standard Time ■ Lunch alternating between workers, 12PM–2PM (1 hour) Business Details REFERENCE ■ ABN: 94 079 127 969 · ACN: 079 127 969 ■ Address: 5/169 Hume Highway, Cabramatta NSW 2166 Australia ■ Telephone: 02 9725 7888