PAYROLL On-Boarding New Employees AS NEEDED When a new employee joins, they complete their Employee Information Form — at home is fine, but it must be followed up until 100% complete. If it's incomplete, they cannot be paid until it is. Superannuation • If they have no super fund, they choose one • If they say “any fund is fine,” the default is AMP (Signature Super ABN), per the form • They sign up themselves, ideally with you alongside them: amp.com.au/superannuation/join — incomplete super details are the most common cause of delayed payments, so this step matters Once forms are complete [Accounts Administrator] Accounts Administrator scans the Employee Information Form, driver’s licence, Wage Subsidy Agreement (if applicable), and anything else relevant. [Accounts Administrator] Saves and forwards the documents to Accounts/Bookkeeper for archiving and processing. [Accounts Administrator] Prints and files hardcopies (including licence) in the employee folder. [Accounts/Bookkeeper] Accounts/Bookkeeper enters the employee into the MYOB Payroll System, double-checking every detail against the forms. [Accounts/Bookkeeper] Once entered, confirms the employee’s documents are saved into the SharePoint Payroll & HR folder under their name. Folder: Winho Trading Accounts & HR – Documents > Payroll > New Employee Start Forms ■ Superannuation Form ■ New Employee Form ■ TFN Declaration Form ■ Fair Work Information Acknowledgement Form (requires signing) ■ Pre-Employment Health Declaration Form