[Accounts Administrator] Attach scanned receipts, list Supplier and Amount in the email, and send to
Accounts/Bookkeeper for filing.
– Note cardholder name, which card (NAB/ANZ), and date range covered, to speed up filing.
4. Accounts/Bookkeeper Handles Filing and Entry
[Accounts/Bookkeeper] Files receipts into the correct NAB or ANZ folder, then uploads and enters
invoices in MYOB.
Bank Reconciliation
BI-WEEKLY
Accounts/Bookkeeper is responsible for keeping the business bank accounts, credit cards, and payroll clearing
account reconciled — twice a week — so transactions are recorded correctly and anything odd is caught early.
General note: accounting runs on an ACCRUAL basis, but a lot of Accounts Payable is done on a CASH basis
in practice. Do NOT use MYOB's Bank Feed or Automated Reconciliation functions.
Accounts covered (all 7, every reconciliation)
• CBA 1033 1013 — Account Code 1-1110
• CBA 1120 9087 — Account Code 1-1119
• NAB 87-419 3798 — Account Code 1-1116
• ANZ 3163-90471 — Account Code 1-1121
• NAB VISA #3300 — Account Code 2-1810
• ANZ VISA #0627 — Account Code 2-1861
• Payroll Clearing Account — Account Code 1-1803
Bank accounts
[Accounts/Bookkeeper] Review all unreconciled transactions, matching against invoices, bills, or
accounting entries where available.
[Accounts/Bookkeeper] Confirm deposits and payments are allocated to the correct account, and supplier
payments/customer receipts match the correct bill or invoice.
[Accounts/Bookkeeper] Watch for duplicate or unusual entries. If a transaction can't be confidently
identified, leave it unreconciled rather than guessing — don't force a match.
Credit cards
[Accounts/Bookkeeper] Match purchases against invoices or receipts, and allocate to the correct
expense/account code.
[Accounts/Bookkeeper] Where documentation is missing, follow up with the relevant staff member — don't
allocate just to clear the reconciliation if the expense is unclear.
Internal transfers between business accounts
[Accounts/Bookkeeper] Confirm the amount leaving one account matches what's received in the other,
match both sides correctly, and make sure it isn't accidentally recorded as income or an expense.
Payroll Clearing Account
[Accounts/Bookkeeper] Match payroll amounts against the corresponding bank payments and confirm
they've cleared. Investigate anything left over after the relevant payroll has processed — this account
shouldn't carry old or unexplained balances.